Hazardous waste must be handled, stored, transported, treated, and disposed according to mandated laws and regulations. State laws are found in the California Health & Safety Code (referred to as “H&SC”), Chapter 6.5, while state regulations are found in the California Code of Regulations (referred to as “CCR” ), Title 22. Since laws and regulations are constantly changing, we urge you to review their actual text when you need detailed information. More details may be found at Cal/EPA Department of Toxic Substance Control (DTSC)
What is Hazardous Waste? A waste that exhibits one or more of the following properties:
1. It can ignite
2. Corrosive
3. Explode
4. Toxic to living organisms
Many wastes are listed by name in Federal law or State regulation and some must be tested to determine if the waste is hazardous.
What is a large quantity generator? A business is a large quantity generator (LQG) if the business:
1. Generates (in any calendar month) 1,000 kilograms (2,200 pounds) or more of hazardous waste;
2. Generates (in any calendar month) more than one kilogram (2.2 pounds) of extremely or acutely hazardous waste (AHW) or 100 kilograms of debris resulting from the spill of an AHW;
3. Accumulates on-site more than 6,000 kilograms (13,200 pounds) of hazardous waste at any time.
What is my time limit?
LARGE QUANTITY GENERATOR (LQG) The hazardous waste accumulation storage time limit at LQG facility is 90 days. The 90-day period for accumulation starts the FIRST DAY the generator begins accumulating any hazardous waste.
SMALL QUANTITY GENERATOR (SQG) A business is a small quantity generator (SQG) if the business generates (in any calendar month) between 100 and 1,000 kilograms (220 and 2,200 pounds) of hazardous waste (and less than one kilogram of an AHW) and accumulates no more than 6,000 kilograms of hazardous waste onsite at any time. The hazardous waste accumulation storage time limit at a SQG facility is 180 days. The 180-day period for accumulation starts the FIRST DAY the generator begins accumulating any hazardous waste. If the waste MUST be transported over a distance of 200 miles or more, the generator may store the waste onsite for up to 270 days. The generator cannot store an AHW in an amount greater than one kilogram (2.2 pounds) for more than 90 days.
WHAT IS USED OIL?
CA Health and Safety Code section 25250.1 defines used oil as
“any oil that has been refined from crude oil, or any synthetic oil, that has been used, and, as a result of use or as a consequence of extended storage, or spillage, has been contaminated with physical or chemical impurities”.
Examples of Used oil:
Spent lubricating fluids that have been removed from an engine crankcase, transmission, gearbox, or differential of an automobile, bus, truck, vessel, plane, heavy equipment, or machinery powered by an internal combustion engine; industrial oils, including compressor, turbine, and bearing oil; hydraulic oil; metalworking oil; refrigeration oil; and railroad drainings.
Synthetic oils that may be managed as used oil include:
Oil derived from coal, oil shale, or polymers;
Water-soluble petroleum-based oils;
Vegetable or animal oil used as a lubricant;
Hydraulic fluid;
Heat transfer fluid.
WHAT IS NOT USED OIL? ·
FLASHPOINT-Oil that has a flashpoint below 100 degrees Fahrenheit or that has been mixed with hazardous waste, other than minimal amounts of vehicle fuel.
PCBs-Oil that contains polychlorinated biphenyls (PCBs) at a concentration of 5 ppm or greater.
HALOGENS-Oil containing more than 1000 ppm total halogens, which shall be presumed to be a hazardous waste because it has been mixed with halogenated hazardous waste listed in Subpart D (commencing with Section 261.30) of Part 261 of Subchapter I of Chapter 1 of Title 40 of the Code of Federal Regulations.
SATELLITE ACCUMULATION
Satellite accumulation is the collection of hazardous waste in a container (not in a tank) located at or near the point (i.e.,
process or piece of equipment) where the waste is generated. The
containers holding the waste must be managed in accordance with the requirements of Title 22, Cal. Code Regs., sections 66265.171 (Condition of Containers), 66265.172 (Compatibility of Waste with Containers) and 66265.173(a) (Management of Containers). The
container must be under the control of the operator of the waste generation process. The general requirements for Satellite Accumulation consist of the following:
Quantity Limits-
I. No more than 55 gallons of a hazardous waste or one quart of an AHW may be accumulated at each satellite accumulation point. These limits apply to each waste stream.
II. The generator can accumulate more than one waste in each satellite accumulation area.
Accumulation Time Limits–
The generator can keep a satellite accumulation container on-site for a maximum of one year from the date waste is first placed in the container, or 90 or 180 days from the date the generator accumulates 55 gallons of hazardous waste or one quart AHW, whichever occurs,
Mark container w/ initial date of accumulation Move to “90-day” accumulation area within 3 days of reaching 55 gallons (Mark label with THIS DATE) Transporting Used Oil- Prior to transporting individual containers of used oil, regulations((Cal. Code Regs., tit. 22 §§66262.31 and 66262.32) require that the generator must label shipping containers for used oil using a CA HAZARDOUS WASTE LABEL.
WHAT IS MANIFESTING? CONSOLIDATED MANIFEST
CWO uses a consolidated manifest that provides the generator (at the time of used oil pickup) with a legible copy of a receipt for each quantity of used oil received. The generator must maintain these receipts for 3 years. Each receipt contains the following information:
• Generator’s name, address, EPA Identification Number, contact person and telephone number. Generator’s signature or signature of generator’s representative,
• Date of shipment,
• Manifest number (pre-printed on the manifest),
• Volume, waste code(s) and shipping description of each type of used oil received,
• Name, address and identification number of the authorized facility to which the used oil is being transported,
• The transporter’s name, address and identification number,
• The driver’s signature,
• A statement, signed by the generator, certifying that the generator has established a waste minimization program to reduce the volume or quantity and toxicity of the hazardous waste to the degree, as
determined by the generator, to be economically practicable.
•When using a consolidated manifest, CWO is required to make a copy of the “generator" manifest and send it to DTSC. CWO also prepares and submits a quarterly report.
Using a hazardous waste hauler that participates in the “Consolidated Manifest System.” is easiest because the hauler gives you a receipt for the waste and you do not need to mail copies and track shipments.
You can ship paint wastes, oil, and solvent waste with the consolidated Manifest System.
FULL MANIFEST
Some used oil generators ship their used oil using a full hazardous waste manifest. When you give the used oil to CWO for shipping, you must also complete a hazardous waste manifest. At the time of shipment, you and the transporter sign off on the manifest and keep one copy (the “generator copy”). As the generator, within 30 days of shipment, you must make a copy of the manifest with the generator and first transporter signatures and
MAIL TO: DTSC Generator Manifests
P.O. Box 400 Sacramento,
CA 95812-0400
The remaining manifests go with the transporter, who either delivers the waste to another transporter or a destination facility. Each transporter keeps a copy of the manifest. When the used oil is delivered to the destination facility, the destination facility signs off on the manifests and sends a copy to DTSC.
HELP! I NEED A EPA ID NUMBER-WHERE DO I GET ONE?
Forms
DTSC Form 1358 is used for updating information on a California ID number, applying for a new California ID number, inactivating a California ID number or reactivating a California ID number.
- U.S. EPA Form 8700-12 is used for updating information on a federal ID number and applying for a new federal ID number. The form includes extensive instructions. Please review before printing the entire
form.
EPA ID NUMBER A 12-digit identification (ID) number is used to track used oil. Transporters hauling used oil must have a valid EPA ID number, and generators must have a valid EPA ID number. Obtain a hazardous waste generator identification number. The application for identification numbers is on the DTSC web site, or give us a call (800) 272.6330 and we can fax, mail, or email a copy to you. Read the instructions on the DTSC application or the DTSC Fact Sheet “EPA Identification Numbers” to help you determine whether you need a federal or a State ID number. If you generate a total of less than 100 kilograms of hazardous waste per month (about 220 pounds or 27 gallons), you can apply for a California number. - Limit hazardous waste storage time to the applicable accumulation period. Consult the following table for the time limit that applies to your situation.
- If You Generate: Your Storage Time Cannot Exceed:
More than 2,200 lbs per month 90 days
- 2,200 lbs per month or less 220 lbs <27 gal 180 days
- 2,200 lbs. per month or less and you must transport it more than 200
miles for treatment, storage or disposal 270 days
Up to 55 gals of a hazardous waste, one quart of an acutely /extremely hazardous waste (only at the point of accumulation) 365 days
- * Note: If you generate less than 220 pounds of hazardous waste
per month (this applies to most auto body shops), your accumulation period actually starts when you reach the 220 pound mark. Most shops set a regular schedule for waste pickup because it’s not always easy to tell when you hit that mark. Store hazardous wastes as required by regulations. This includes: Containers that are in good condition and compatible with the material they are holding. To be compatible, a container cannot react with or be damaged by the material it is holding.
Keeping containers closed except when adding or removing material;
Do not mix incompatible waste streams in the same container;
Separate incompatible wastes by means of a dike, berm, wall, or other. - Do I have to label each hazardous waste container with all that information?
Yes. Each portable container that is 110 gallons or less must be labeled with all the required information on the container. The container must be labeled as soon as waste is put into the container— not right before the waste is hauled. Special adhesive labels are not necessary, just the information.
•Label each container with a hazardous waste label that
includes: The date you start accumulating hazardous waste in that
container; The words, HAZARDOUS WASTE; The composition and physical state (solid or liquid) of the waste; The hazardous properties of the waste (toxic, ignitable, corrosive, reactive); The name and address of the generator. - Labels don’t stick to my oily drums, how can I label the container?
Adhesive labels stick best on clean containers. By avoiding spillage and maintaining a clean container, you may find it easier to keep the container labeled. If the labels still do not stay on the container, try using a paint pen or stencil to write the information on the container.
- What kind of paperwork do I need to keep onsite?
- At a minimum the following paperwork or copies thereof must be kept onsite for inspections:
a. All hazardous waste disposal receipts and manifests for the past three years.
b. The current contingency plan. - c. All personnel training records of current employees must be kept until business closure. (Records of terminated employees must be kept for three years after the employee’s termination date.)
d. Waste analysis and or profiles. (Keep this paperwork onsite until the process changes or a new analysis is conducted.) - e. Agency inspection reports for the past three years.
- f. All Material Safety Data Sheets (MSDS) for products used onsite.
RECOMMENDED Cleanup practices and staying clean
Minimize the generation of used oil absorbent waste by choosing reusable sorbent materials.
form.
EPA ID NUMBER A 12-digit identification (ID) number is used to track used oil. Transporters hauling used oil must have a valid EPA ID number, and generators must have a valid EPA ID number. Obtain a hazardous waste generator identification number. The application for identification numbers is on the DTSC web site, or give us a call (800) 272.6330 and we can fax, mail, or email a copy to you. Read the instructions on the DTSC application or the DTSC Fact Sheet “EPA Identification Numbers” to help you determine whether you need a federal or a State ID number. If you generate a total of less than 100 kilograms of hazardous waste per month (about 220 pounds or 27 gallons), you can apply for a California number.
More than 2,200 lbs per month 90 days
miles for treatment, storage or disposal 270 days
Up to 55 gals of a hazardous waste, one quart of an acutely /extremely hazardous waste (only at the point of accumulation) 365 days
per month (this applies to most auto body shops), your accumulation period actually starts when you reach the 220 pound mark. Most shops set a regular schedule for waste pickup because it’s not always easy to tell when you hit that mark. Store hazardous wastes as required by regulations. This includes: Containers that are in good condition and compatible with the material they are holding. To be compatible, a container cannot react with or be damaged by the material it is holding.
Keeping containers closed except when adding or removing material;
Do not mix incompatible waste streams in the same container;
Separate incompatible wastes by means of a dike, berm, wall, or other.
Yes. Each portable container that is 110 gallons or less must be labeled with all the required information on the container. The container must be labeled as soon as waste is put into the container— not right before the waste is hauled. Special adhesive labels are not necessary, just the information.
•Label each container with a hazardous waste label that
includes: The date you start accumulating hazardous waste in that
container; The words, HAZARDOUS WASTE; The composition and physical state (solid or liquid) of the waste; The hazardous properties of the waste (toxic, ignitable, corrosive, reactive); The name and address of the generator.
Adhesive labels stick best on clean containers. By avoiding spillage and maintaining a clean container, you may find it easier to keep the container labeled. If the labels still do not stay on the container, try using a paint pen or stencil to write the information on the container.
a. All hazardous waste disposal receipts and manifests for the past three years.
b. The current contingency plan.
d. Waste analysis and or profiles. (Keep this paperwork onsite until the process changes or a new analysis is conducted.)
RECOMMENDED Cleanup practices and staying clean
Minimize the generation of used oil absorbent waste by choosing reusable sorbent materials.